Setting Your Calendar Availability

Participants will schedule their coaching meetings with you directly through the Torch platform. In order for them to do so, first make sure you've synced your Torch Google calendar and any other calendars you use for your personal or private meeting scheduling to the Torch platform. Then follow the steps below to set your working hours, update your synced calendars, and confirm your calendar settings. Watch a video walkthrough, or follow along with the instructions below.

Watch a video walkthrough

Setting Your Working Hours

Previewing Your Calendar

Follow along with the instructions

Hover your cursor over the user profile icon in the top-right, then click Settings.

Scroll down to the "Availability and calendar time zone" section and double check your Included calendars. 

These are the specific calendars (including sub-calendars) associated with your synced calendar accounts that will be used to determine your availability. For example, if you previously synced a Google account that has separate work and personal calendars in the "My calendars" section, you'll want to specify which ones should be read by the Torch platform calendar. 

By default, the Included calendars will be set to All. To make adjustments to this, click the + next to Included calendars, then check the box next to any calendars that should be read by the Torch scheduling system.

Click Save new rules under the availability calendar to save your selections.

Next you'll set your working hours. To do so, click and drag the white "Available" time slots on the calendar.

Your availability will be set to 9am to 5pm by default. If you need to see time slots later than 6pm, click the downward arrow in the bottom left of the calendar.

Beneath the calendar, select your Time Zone from the dropdown. 

When you're done, click Save new rules.

In the "Calendar accounts" section back at the top of the page, verify all of your previously synced calendar accounts. Need to remove a calendar account? Click Edit accounts.

Then click the X to the left of the calendar account you want to remove.

In the "Scheduling notice" section, select your preferred notice time to prevent a new meeting from being scheduled less than 12, 24, or 48 hours in advance. Changes will be saved automatically.

Now it's time to make sure everything looks good. Scroll back up to the top of the page and click Preview your calendar to see what participants will see when they go to schedule a meeting with you.

From the pop-out calendar, use the arrows in the bottom right to navigate through your availability week by week. When you're done, click the X in the top right to return to the Settings page.

Lastly, make sure you won't miss any meeting-related notifications, such as invitations, RSVP updates, or cancellations.

In the "Meeting notifications" section, select the email address where you'd like to receive these messages from the dropdown. Reference this article for additional guidance on changing your meeting notifications email.