Invite Colleagues to Provide 360 Feedback

21 Feb 2024
7 Minutes to read

Invite Colleagues to Provide 360 Feedback

Updated on 21 Feb 2024
7 Minutes to read

Article Summary

Share feedback

Thanks for sharing your feedback!

Once you complete your 360 self-assessment, the next step is to invite colleagues from a variety of roles and perspectives to assess your leadership qualities.

TORCH TIP: Want to give your colleagues a personalized heads up that you’ll be requesting their feedback? Check out our library of customizable email templates below.

From the Home dashboard, navigate to the Action items section. Under the “Invite colleagues to provide feedback” task, click Complete task.

In the Invitations section, enter your colleague's email address and choose their relationship to you from the dropdown menu. Click Add to invite list.

Repeat this action for each additional colleague you want to request feedback from. We recommend inviting a variety of colleagues, including your manager.

NOTE: Ensure you invite at least the minimum number of colleagues to respond, as this is one criteria that determines when your results can be released. The minimum feedback requirement is typically set to 5 colleagues, but may be different based on your organization's preference. Inviting at least five colleagues is ideal for a few reasons: to get a good cross-section of team members in different roles, for richer and more thorough feedback, and to preserve the anonymity of feedback providers.

Once you've added your colleagues to the Invitations list, click Send invitations.

Add a personal introduction to the invitation if desired.

TORCH TIP: If you'd like to personalize different messages for different colleagues, you can invite colleagues individually and add a unique personal introduction to each invitation.

Click Send.

In the meantime while you're waiting for the results, you can view the status of your 360 feedback requests.

NOTE: You can continue to invite colleagues to provide feedback until your 360 results are released. Once the results have been released, you will not be able to receive or request additional feedback.

Sample Feedback Request Email Templates

We've curated a library of sample email templates you can use if you want to give your colleagues a more personal heads up about the feedback requests you’ll be sending their way. Each template includes our suggested audience and subject line, and additional guidance to help you choose the right template for the specific information you want to communicate. Keep in mind these templates are meant as a jumping off point. Don’t hesitate to start with our text and make it your own!

NOTE: Make sure to replace the highlighted text with the information specific to your organization or program when customizing a template.

Email: 360 Feedback Request Heads Up

To: Individual colleague you’re requesting feedback from

Additional Guidance: If you want to send this personal heads up message to multiple colleagues at one time, change the greeting to something more generic (such as “Hi there” or “Good morning”) and consider using the BCC feature in your email to ensure the recipients cannot see who else received the email.

Subject: Leadership Coaching Feedback Request Coming Soon

Email Text:

Hi [Colleague Name],

I’ve recently kicked off my participation in [Organization Name]’s Torch coaching program, during which I am working 1:1 with a leadership coach to develop new skills, accelerate my professional growth, and make improvements in my performance, relationships, and abilities.

As part of this experience, I will soon be requesting your feedback on a 360 assessment of my leadership behaviors. This is meant to help me discover insights about myself and pinpoint the highest value areas of behavioral change I should focus on during coaching.

The request will be sent directly to your inbox from “Torch Leadership Labs”. Any feedback you are willing to provide is critical in shaping my coaching journey and is truly appreciated.

Please be assured that your feedback will be strictly confidential between me and my coach. It’s important to note that any written feedback you submit will be delivered verbatim, but will not be shared alongside your name. For more info about the privacy and anonymity guidelines as well as tips on providing thoughtful and effective feedback, check out Torch’s FAQs on Giving Feedback.

Thank you in advance for taking the time to provide your feedback upon receiving my request. I’m so grateful for your support!

Feel free to reach out if you have any further questions about this process.

Best,

[Signature]

Email: General Feedback Request Heads Up

To: Individual colleague you’re requesting feedback from

Additional Guidance:

This template is ideal if you want to keep the messaging high-level while remaining inclusive of both the 360 assessment and colleague feedback, which will prompt you to request feedback from your colleagues towards the beginning of your coaching program, plus one additional time for 6-month programs and two additional times for 12-month programs.
If you want to send this personal heads up message to multiple colleagues at one time, change the greeting to something more generic (such as “Hi there” or “Good morning”) and consider using the BCC feature in your email to ensure the recipients cannot see who else received the email.

Subject: Heads Up - Leadership Coaching Feedback Requests

Email Text:

Hi [Colleague Name],

I’m currently participating in [Organization Name]’s Torch coaching program, during which I am working 1:1 with a leadership coach to develop new skills, accelerate my professional growth, and make improvements in my performance, relationships, and abilities.

As part of this experience, I will be requesting your feedback, which I’ll use to help learn and grow. Feedback requests will be sent directly to your inbox from “Torch Leadership Labs”. Any feedback you are willing to provide is critical in shaping my coaching journey and is truly appreciated.

Please be assured that your feedback will be strictly confidential between me and my coach. It’s important to note that any written feedback you submit will be delivered verbatim and may be shared alongside your name, depending on the request type. For more info about the privacy and anonymity guidelines as well as tips on providing thoughtful and effective feedback, check out Torch’s FAQs on Giving Feedback.

Thank you in advance for taking the time to provide your feedback upon receiving my request. I’m so grateful for your support!

Feel free to reach out if you have any further questions about this process.

Best,

[Signature]

Email: 360 Feedback and Colleague Feedback Request Heads Up

To: Individual colleague you’re requesting feedback from

Additional Guidance:

This template is ideal if you’ll be requesting feedback from the same colleagues for both the 360 assessment and colleague feedback, and want to provide more specifics on the timeframes that your selected colleagues can expect to receive your requests.
If you want to send this personal heads up message to multiple colleagues at one time, change the greeting to something more generic (such as “Hi there” or “Good morning”) and consider using the BCC feature in your email to ensure the recipients cannot see who else received the email.

Subject: Heads Up - Leadership Coaching Feedback Requests

Email Text:

Hi [Colleague Name],

You’ll receive two types of feedback requests:

360 Leadership Assessment Feedback - A request for you to complete this assessment of my leadership behaviors will be sent [Update depending on when you’re sending: "“towards the beginning of the coaching program” / “later today” / “in the next few days”]. It’s meant to help me discover insights about myself and pinpoint the highest value areas of behavioral change I should focus on during coaching.
Peer Feedback - This feedback is requested several months into the coaching program and will ask about the growth you’ve seen in my at work since I’ve started meeting with my Torch coach. [If you’re participating in a 12-month coaching program, consider adding an additional sentence to clarify the request frequency: “You will receive a request for this type of feedback twice during the 12-month program, once around month 5 and once around month 9.”]

Please be assured that your feedback will be strictly confidential between me and my coach. It’s important to note that any written feedback you submit will be delivered verbatim and may be shared alongside your name, depending on the request type. For more info about the privacy and anonymity guidelines as well as tips on providing thoughtful and effective feedback, check out Torch’s FAQs on Giving Feedback.

Thank you in advance for taking the time to provide your feedback upon receiving my requests. I’m so grateful for your support!

Feel free to reach out if you have any further questions about this process.

Best,

[Signature]

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What's Next

View the Status of Your 360 Feedback Requests

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Sample Feedback Request Email Templates